At OSL Retail Services, we believe people are the heart of everything we do, and it is an exciting time to be part of something special! Our momentum is growing, and is fueled by innovation, collaboration, and a shared entrepreneurial spirit that drives real results. Founded in 2012 in Mississauga, Ontario, OSL delivers customized sales solutions in retail, direct sales, and customer acquisition, all built on a foundation of integrity, respect, and passion. Our culture thrives on connection, purpose, and growth. If you’re looking for a place where your talents are valued, your ideas matter, and your career can grow, we’d love to meet you!

Please note this is an 18-month contract.

About The Role:  

In this fast-paced and very dynamic department, the Marketing Finance and Procurement Senior Specialist, their primary focus will be ensuring finance guidelines and procurement policy through approval of marketing Proposals and Payment Requests (PP/PR), training and driving the correct behaviors of business stakeholders are met. Performing complex data analysis to identify new marketing vendor sourcing, expand vendor pool and other cost optimization opportunities to generate cost savings for categories managed.

• Responsible for developing and performing financial, operational, system and process audits of the company’s business units and outsourced operations, making recommendations for improvements based on findings.
• Maintaining the company’s overall internal control environment via participation in internal and external audits.
• Ensures that divisional, local and foreign budgets are planned, forecasted and spent according to the direction of management and within the boundaries of expenditure set-up by the management.

Marketing Finance

• Manage all business-directed cost center creation, workflow changes, and Campaign (MP) reallocations.
• Analyze and approve all marketing budget approval forms (PP/) with ongoing follow-up on approvals to ensure completed within required timeframes.
• Audit and approve all marketing payment request (PR) submissions from Marketing divisions to ensure invoice policy is adhered, backups and taxation is compliant.
• Communicate with the marketing managers and power users to ensure accruals are used.
• Lead for month-end closing activities: GFP month-end system closing and accrual vs. negative accrual check and balance
• Facilitate Marketing Finance process training and reinforcement to Marketing and Sales Teams
• Maintain marketing vendor relations and improve vendor billing quality and process efficiencies
• Accrual follow up to receive invoices.
• Validate invoices, checking tax, vendor info, duplication, budget source and process into the GFP system once verified.
• Follow up with approvers to ensure all payments are approved and can be paid.
• Contact and liaise with main vendors to receive outstanding AR list, as well as follow up on outstanding items.
• Utilize tracker to provide clear view of marketing expense to the management and the executives, ensuring total accuracy.
• Provide accurate forecasting to ensure divisional P/L impact is prepared and foreseen.
• Review and track monthly accrual feasibility and monitor divisional forecasting and accuracy.
• Ensure all FOC orders are shipped before required delivery date.
• Reconcile the budget after it is billed in the system.
• Prepare ad-hoc reports for HQ, NAHQ and internal management to fulfill their requirements.
• Deliver audit fieldwork according to established schedule.
• Recommend internal control improvements that may include operational enhancements or efficiencies.
• Lead or participate in HQ and external audits as required, lead or participate in special projects as required.

Procurement

• Manage both ATL & BTL activities and with primary focus on ATL activities.
• Perform marketing vendor onboarding registering process in compliance with procurement standards, controls, and risk management, includes maintaining vendor relations, contract renewal terms, and vendor on-site inspection.
• Lead the development of departmental procedures and templates to further Finance objectives across the organization.
• Responsible for supplier sourcing and negotiation of procurement costs, including process steps such as supplier research, category/market research, data analysis on timeline schedule/cost/scope, maintaining baseline, RFP/RFI/RFQ, bid management, and cost benefit offer analysis.
• Assists in the communication of registering & purchasing policies and practices to relevant groups of employees, customers, and internal business units.
• Prepares and presents reports providing information to identify purchasing requirements and communicates and reports performance against plans and business objectives.
• Manages projects and activities to ensure conformance to plans and the timely and effective achievement of results.
• Responsible for post-bid management, which includes activities such as spend analysis and post project evaluation with Project Owner.
• Review Marketing project requests and examine appropriate vendors by open bidding or quotation.
• Ensure the budget is secured through PP approval, ensure the standard steps are enforced.
• Aid vendors to submit the bids or quotes within the planned timeline.
• Review documents submitted by vendors to ensure that the winning bid is selected based on the best interest of the company (e.g. Cost effectiveness/saving, content, capability, etc.)
• Analyze the bids with historical marketing expenses and current market trend to ensure cost efficiency.
• Co-work with project owner to finalize the winning bid and submit for approval.
• Prepare monthly report on BQMS statistics (bidding, quotation, contract and delivery confirmation, etc.) to Management.
• Conduct periodic analysis and evaluation of BQMS related data.
• Manage contract change when original approved contract needs to be altered due to revised work scope.
• Any ad hoc report requested by Management for BQMS Marketing.
• Provide training to internal users (Project Owner) as well as external users (Vendors) of BQMS.
• Assist in onsite vendor visits to qualify vendors for Marketing use.

What You’ll Need

•  University degree or College equivalent (Business Administration, Commerce or Accounting) preferred.
• 3-5 years of related finance planning and/or accounting experience; purchasing experience, strategic sourcing.
• Experience with an ERP system (preferably SAP) an asset.
• Knowledge and understanding of sourcing/procurement systems; bid management.
• Excellent written and oral communication and presentation skills with ability to present control analysis and recommendations with clarity and professionalism.
• Ability to think analytically, communicate complex issues, and develop control recommendations.
• Negotiation skills and ability to influence.
• Exceptional Excel and Power Point Skills.
• The position requires a broad audit experience and the ability to interact with management at all levels.
• Experience in projects within the finance team.

Let's Talk Perks 

Salary range for this role is $70K to $75K.

We’re committed to supporting your success every step of the way.  What are the next steps?

The Interview Process

Step 1: If your profile is a match, we will invite you for a first conversation with the recruiter.

Step 2: The next step is a virtual or in person interview with the hiring manager.

Step 3: The final step is an in-person interview with the hiring manager and extended team members.

Ready to bring your talent to a team where your impact matters? Apply today — we can’t wait to meet you!

We thank all interested applicants; however, only qualified candidates will be contacted.  This position requires successful completion of a criminal background check. OSL is committed to an inclusive workplace that does not discriminate against race, nationality, religion, age, marital status, physical or mental disability, sexual orientation, gender, or gender identity. We believe in diversity and encourage any qualified individual to apply.

Disclaimer: As part of our recruitment process, we utilize artificial intelligence (AI)-based tools to assist with certain stages, including initial resume screening and skills-matching assessments. These tools are designed to help our hiring team identify candidates whose experience and qualifications align closely with the requirements of the role. Please note that all final hiring decisions are made by our recruitment team.  The preceding job description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.  In compliance with Ontario’s Bill 190, we confirm that this posting represents a current existing vacancy within our organization.